Elements of Fleet Safety Program

Most roofing companies address fleet safety within their overall written safety program. However, as I’ve seen the number and severity of auto accidents increase over the years, I always recommend putting the fleet safety items into their own document to draw attention to the importance of each item. So what goes into a Fleet Safety Program? One essential element is establishing written policies and procedures, which sets clear, consistent expectations. Another crucial element is formalizing a plan for vehicle inspection, repair, and maintenance, which can help reduce costly, unexpected breakdowns and can assist in avoiding accidents due to faulty equipment. Managing drivers on an ongoing basis is also important in ensuring that they are following fleet safety rules and driving safely.

Tips for creating a Fleet Safety Program

1. Safety Rules: Clearly defined rules outlining the expectations, responsibilities, and guidelines for safe driving practices within the fleet including a distracted driving policy. 
2. Driver Selection and Record Monitoring: How will the roofing company select drivers and monitor their driving records? Developing a set of Motor Vehicle Guidelines to show what violations are acceptable and which ones are not is crucial to managing the drivers. 
3. Driver Training: Outline what training programs or topics will be delivered to your employees. Topics should cover defensive driving techniques, vehicle handling, and awareness of potential hazards on the road.
4. Vehicle Use Policy: Who is allowed to drive your vehicles along with when and where? Develop rules to keep the vehicles your business owns operating for business work only. This is a large part of managing the risk that your vehicles bring to your company. 
5. Vehicle Maintenance: Insert or develop regular maintenance and inspection schedules to ensure that all fleet vehicles are in good working condition, including brakes, tires, lights, and other essential components.
6. Telematics and Monitoring: If you are utilizing any telematics systems to monitor driver behavior, vehicle performance, and adherence to safety policies, you need to have a section in your Fleet Safety Program about this. This will outline what data is collected (it may involve tracking speed, harsh braking, or acceleration) and how it will be used.
7. Incident Reporting and Investigation: Establish protocols for reporting accidents, near-misses, and other safety incidents. Prompt investigation of these incidents helps identify root causes and implement corrective measures.
8. Communication and Engagement: Establish effective communication channels to disseminate safety-related information, updates, and reminders to drivers. Encouraging open dialogue and feedback from drivers helps improve the overall safety culture.
9. Continuous Improvement: Every safety program should include a section on how to provide regular evaluation and a Fleet Safety Program is no different. Identify areas for potential improvement, incorporate new technologies and best practices, and adapt to changing safety regulations and industry standards.

Implementing a robust fleet safety program involves incorporating various elements to ensure driver safety, minimize accidents, and safeguard both drivers and the public. One crucial aspect of such a program is thorough driver training and education on safe driving practices, defensive driving techniques, and adherence to traffic laws. Regular vehicle maintenance checks and inspections are also essential to keep the fleet in optimal condition and prevent mechanical failures that could lead to accidents. Additionally, coaching workflows can be an essential element of a fleet safety program, allowing fleet safety managers to actively engage with drivers to correct persistent unsafe behaviors. With prioritized tasks and a streamlined interface, managers can make a positive impact with every coaching session.

Utilizing telematics technology can provide real-time monitoring of driver behavior, vehicle speed, and location, allowing fleet managers to identify risky driving habits and take corrective action promptly. Implementing strict policies on distracted driving, fatigue management, and alcohol/drug use can further enhance safety measures within the fleet.

Incorporating incident reporting procedures and conducting thorough investigations after accidents can help identify root causes and implement preventive measures to avoid similar incidents in the future. Additionally, promoting a culture of safety within the organization through recognition programs, incentives for safe driving practices, and open communication channels can encourage drivers to prioritize safety at all times.

By combining these elements into a comprehensive fleet safety program, companies can create a safer environment for their drivers, reduce accident rates, lower insurance costs, and uphold their commitment to protecting both employees and the public on the roads.